ABATE of Indiana Inc. Board of Directors Meeting
February 8, 2008 --- Quality Inn & Suites, Lebanon, IN

Executive Director, Jay Jackson, called the meeting to order at 8:10pm. Those present were: Teresa Bodle-Region 00, Al Putman and Russ Bauer-Region 01, Dave Frost and Barb Dodson-Region 02, Roger Mitchell-Region 03, Chuc Hunter, Jan Johns, and Robin Christianson-Region 04, Joe Adams-Region 05, Dave Polanco-Region 06, Dennis Tyger-Region 07, Terry Penn-Region 08, Jason Cissell-Region 09, Lenny Stancombe-Region 10, Kenny Casey-Region 11, David Hawkins-Region 12, Skip Willis and Aaron Meyer-Region 13, Gary Williams-Ad Com, Gino Johnson-Ad Com, Tina McCormack-State Office, Kim Tyger-State Office, Mike Meyer-LINC, Bill McKinley-Tour Program, Rick Toy-Safety, Dave and Susie Lewis, Terry Young, Mo Kintner, Steve Meyers, Paul Douglas and Paul Douglas, Jr-members. Everyone rose for the Pledge of Allegiance.

ITEM 1: Bill McKinley discussed the tour program. Tour books were available for distribution. Each region is to pay $100 for the tour program. The purchase of books may be used to pay the fee.

ITEM 2: November and December financials were distributed. September and October financials were discussed. Regions 00, 01, 03, 10, and 11 requested a full financial report. Regions 02, 04, 05, 06, 07, 08, 09, 12, and 13 prefer to get the summary and ask questions as needed.

The Aging Summary of advertising accounts was discussed.

(Motion 01)

After reviewing various banking institutions, the ABATE accounts have been moved to Key Bank. Key offered several options that pose to increase interest revenue and expedite deposits. The mortgage has also been transferred to Key Bank.

***Action Item*** Check to see if Bingo revenues cover a percentage or the cost of State Office payroll.

***Action Item*** Write an article detailing where the 20/10 funds come from and how they are being used.

***Action Item*** Directors requested the current number of members.

Kenny Casey inquired as to a possible reason why safety numbers seem to have flat lined. Jay stated that this is something being experienced nationwide. One possibility is that we have saturated the market. The Motorcycle Safety Division intends to increase marketing. Recommendations were made to encourage officers and members to take either the BRC or the ERC.

ITEM 3: Someone saying he represents the American Legion Riders has expressed interest in using LCRP in the future.

Indiana XC racing intends to run at least two possibly four dates at LCRP this year.

***Action item*** get XC website and dates to all region directors.

Region 02 would like to construct their shelter in April.

Kenny Casey asked about holding sanctioned events at LCRP. Jay stated that this needs to be discussed on an individual basis. The intent is to not close the property to the public. Any event held at the property still needs to carry insurance.

Kenny asked for permission to construct a fire pit off the Region 11 shelter. Jay stated that they would need to look at the location before making a final ruling.

Region 01 asked to construct a shelter past the Region 07 shelter and before Region 09’s area. Discussion followed. The board gave their approval.

Region 09 asked to construct a shelter in their area on the north side of the road. The board gave their approval.

ITEM 4: There is legislation that would legitimize gaming in taverns. It looks like this legislation will make it through this session.

Inclement weather forced the closing of Freedom Hall on three separate evenings. Revenues are down a bit across the country.

Jay is going to get with Rod Taylor to send a second letter out to the roofing contractors concerning Freedom Hall.

ITEM 5: Entertainment for the Boogie has been printed in the February issue of the Hoosier Motorcyclist. Thursday: Duke Tumato and a Bon Jovi Tribute Band and Tony Stevens Slow Ride-Original Foghat. Friday night: Eclipse, Point Blank, Blackfoot. Saturday: winner of the 2007 day stage, Exile, Fran Cosmos singing the hits of Boston along with Barry Goudreau. There will be an interview with explaining entertainment in an upcoming issue of Hoosier Motorcyclist. Discussion followed.

The Boogie Review committee recommended fee increases to the board. Discussion followed.

(Motion 2)
(Motion 3)
(Motion 4)

***Action item*** Directors are to make a list of concerns for safety at the Boogie and present them to our Safety Director Bob Coffey for discussion at the April BOD meeting.

Up to Parr Production Company has asked to be locked in for a five year contract. Parr has continuously come in with the lowest bid. However, we will more than likely discuss a three year contract rather than a five year.

A member has approached ABATE to be the beer vendor at the Boogie. A contract has been drawn up outlining the guidelines for the venue. Discussion followed.

(Motion 5)

ITEM 6: Mike Meyer thanked everyone for coming to ABATE Day at the State House and spoke about HB1318 which is currently in the Senate.

Jay thanked Mike Seiler for spending time at the State House and further discussed HB1318. If possible, visit the State House and or contact your Senators. Check your local paper for town hall meetings or third House meetings and show up. This is a great place to meet with your legislators.

ITEM 7: The MSD newsbrief will be coming out next week and sent out to the directors. We have a new contract with DOE. At this time, we still do not have a location for our Bloomington area site.

ITEM 8: The January Ad Com minutes will be sent out next week. The Advisory Committee discussed the 2009 State Charity. There was only one new charity this year, Safe Kids. All of the charities that previously presented were considered. Discussion followed. The committee recommended MDFF, Jill’s House, and Juvenile Diabetes.

The office is looking at insurance companies to represent the organization. Discussion took place concerning event insurance.

A member has made the office aware of property in Anderson that could be given to ABATE. Jay visited the facility which was formerly a mechanics laundry facility. Cleaning of the building, property taxes, etc would be a large expense. The board agreed that it was a nice offer but not one that we could afford to undertake.

Teresa Bodle asked why the Advisory Committee has not brought every topic that they discuss before the board. Jay stated that the committee is just to advise and that they may discuss topics that they do not deem appropriate to bring before the board for recommendation until fully researched. The minutes of the Advisory Committee will be distributed to the board.

ITEM 9: Kenny Casey presented the board with recommended state charity policies. Policies are to maintain 10% off the top; each region may choose to do a regional mailing or not; money collected for t-shirt sponsors may be used towards prizes but not towards event entry fee, state charity is to provide a respectable second place prize, regions are responsible for reimbursing ABATE for printing, mailing, patches, rockers, insurance and all other expenses incurred for the event.

(Motion 6)

The 2009 State Charity was discussed.

(Motion 7)
(Motion 8)
(Motion 9)
(Motion 10)

ITEM 10: Marc prepared a list breaking down members by five year increments. Discussion concerning recognizing 30 plus year members followed.

(Motion 11)

(Motion 12)

Jay recommended a policy concerning ABATE programs.

(Motion 13)

Teresa asked for board cooperation/input for the policy committee. Copies of what were previously recommended will be resubmitted to the board members for review. In April the board needs to vote.

ITEM 11: Monkey will no longer be able to represent the organization at the COC meetings.

Jay advised the board that he encountered a deer about three weeks ago in the truck. The truck has since been repaired.

(Motion 14)

Respectfully submitted,

Kim Tyger

MOTIONS

Motion 1: Kenny Casey made a motion to accept the September and October financials. Dave Hawkins seconded the motion. Roger Mitchell – Region 03 abstained. All others voted yes. Motion carried.

Motion 2: Roger Mitchell made a motion to raise the Boogie gate fee from $35 to $40 per person. Al Putman seconded the motion. Region 02 and 10 voted no. All others voted yes. Motion carried.

Motion 3: Chuc Hunter made a motion to raise the RV spots from $400 to $500, from $300 to $400, from $200 to $300, from $100 to $150, and from $50 to $75. Dennis Tyger seconded the motion. Regions 10 and 11 voted no. All others voted yes. Motion carried.

Motion 4: Roger Mitchell made a motion to charge a $50 fee for support vehicles exempting region support vehicles. Chuc Hunter seconded the motion. Regions 01, 03, 06, 09, 10, and 11 voted no. Regions 00, 02, 04, 05, 07, 08, 12, and 13 voted yes. Motion carried.

Motion 5: Kenny Casey made a motion to allow Mike Johnson of Razzles to become the Boogie Beer Gardens vendor. Chuc Hunter seconded the motion. Vote was unanimous. Motion carried.

Motion 6: Dennis Tyger made a motion to adopt the recommended State Charity policies. Region 00 and Region 03 voted no. All others voted yes. Motion carried.

Motion 7: Kenny Casey made a motion to retain ICWF for 2009 State Charity. Teresa Bodle seconded the motion. Regions 02, 03, 07, 09, 10, 12, and 13 voted no. Regions 00, 01, 04, 05, 06, 09, and 11 voted yes. The vote was a tie. Jay voted no. Motion failed.

Motion 8: Dave Frost made a motion to make the Pediatric Brain Tumor Foundation the 2009 State Charity. Chuc Hunter seconded the motion. Regions 02 and 04 voted yes. All others voted no. Motion failed.

Motion 9: Chuc Hunter made a motion to make MDFF the 2009 State Charity. Roger Mitchell seconded the motion. Regions 00, 01, 02, 08, 09, 11, 12, and 13 voted no. Regions 03, 04, 05, 06, 07, and 10 voted yes. Motion failed.

Motion 10: Al Putman made a motion to make Juvenile Diabetes the 2009 State Charity. Chuc Hunter seconded the motion. Regions 02, 11, and 12 voted no. All others voted yes. Motion carried.

Motion 11: Al Putman made a motion that all 30 year members be eligible for a complementary membership at the discretion of the board of directors. Region 03 abstained. Regions 00, 01, 11, and 12 voted yes. All others voted no. Motion failed.

Motion 12: Al Putman made a motion to give Steve Sherwood, a 30 plus year member and former county rep a Gold membership. Vote was unanimous. Motion carried.

Motion 13: Motion was made by Kenny Casey to make policy, “ABATE of Indiana will not endorse, recognize, support or accept advertising or sponsorship from businesses, programs or entities that compete with, conflict with or confuse the purpose and benefits of an existing ABATE of Indiana program”. Dave Hawkins seconded the motion. Vote was unanimous. Motion carried.

Motion 14: Kenny Casey made a motion to adjourn the meeting. Terry Penn seconded the motion. Vote was unanimous. Motion carried.