ABATE of Indiana Inc. Board of Directors Meeting
November 16, 2007 --- Quality Inn & Suites, Lebanon, IN

The Board of Directors meeting was called to order by Executive Director Jay Jackson at 6:45pm. Those present were: Region 00 – Teresa Bodle and Melanie Whitesell, Region 01 – Al Putman, Lisa Gordon and Russ Bauer, Region 02- Dave Frost and Barb Dodson, Region 03 – Jerry Brown, Region 04 – Chuc Hunter and Jan Johns, Region 05 – Joe Adams, Region 06 – David Polanco, Region 07 – Dennis Tyger, Region 08- Brian Smiddy, Region 09 – Mo Kintner, Region 10 – Lenny Stancombe, Region 11 – Kenny Casey, John and Louann Vaughn, Region 12 – David Hawkins, Region 13 – Eugene and Angie Abbott, Skip Willis, and Maverick Bolen, State Office – Tina McCormack and Kim Tyger, Advisory Committee – Gary Williams and Gino Johnson, LINC – Mike Meyer, and Tour program director– Bill McKinley. Everyone rose for the Pledge of Allegiance.

ITEM 1: Financials for September and October were distributed. Tina reviewed the aging summary stating that a few businesses have contacted the office about making payment. Tina highlighted the September and October financial statements. Discussion followed. Al Putman asked questions concerning the financials for July and August that were distributed at the last meeting. Discussion followed.

(Motion 1)

ITEM 2: Bill McKinley asked each region to send in a point of interest for the Tour program as well as a scenic route. The wording of the free admission into an event in each region was discussed. Marc has already changed the wording so that it excludes the region the passport holder lives in. The free entry should also exclude charity events.

ITEM 3: Dennis stated that the Advisory Committee is ready to start interviewing charities for the 2009 State Charity ride. He requested submissions from the Region Directors. Discussion followed.

Jay shared with the board the amount to be donated to Indiana Children’s Wish Fund from the 2007 rides. Kenny and Gino advised the board of the investment issue surrounding the Indiana Children’s Wish Fund. Discussion followed.

Regarding the Advisory Committee, the terms of office for Gary Williams and Dennis Tyger are expiring in January. Dennis Tyger was nominated by Chuc and seconded by Jerry. Dennis accepted the nomination. Teresa nominated Al Putman and Chuc seconded the nomination. Al accepted the nomination. Gary Williams was nominated by Dave Hawkins and seconded by Brian Smiddy. Gary accepted the nomination. Dave Polanco and Kenny Casey motioned to close nominations. Each director submitted a ballot. Gary Williams received two votes and Dennis and Al each received six. Jay broke the tie by voting for Dennis. Dennis will remain on the Advisory Committee for two more years. Gary Williams’ current position was appointed by the Executive Director. Jay appointed Gary to remain in that position for two more years.

The meeting was closed for Executive Session.

ITEM 4: Jay reviewed the MSD Newsbrief. Currently the MSD is searching for a home in the Bloomington area. In addition, it is anticipated that there will be a new site in Richmond.

The 2010 funds from SAFE TEA LU enabled the purchase of some new training trailers. Fort Wayne has already received theirs. Their old trailer is now at LCRP to be used for WTNA radio and office space. Evansville is awaiting delivery of their new trailer. The current trailer will also be taken to LCRP for possible use as a dormitory at the Boogie.

Jay is working with the BMV and other groups concerning accreditation and certification of license examiners.

ITEM 5: Mike Meyer was introduced as the new LINC Director. The focus of LINC is to quickly mobilize the members in the event that a call to action is needed. The way to do this is by making sure that each region has an active phone tree. Mike will be seeking email addresses from the officers to set up a database. A committee was established to review when to activate the phone tree. Members of the committee are Mike Meyer, Jay Jackson, and Kenny Casey.

Jay has been meeting with the BMV discussing motorized bicycles. After speaking with several dealers and looking at various issues surrounding motorized bicycles, Jay has advised the BMV to continue looking at this issue, but suggested to not introduce it for legislation during this short session. Discussion followed. The MSF Scooter School curriculum was passed around for the directors to look at.

Organization Day at the State House is Tuesday, November 20th. Jay is hopeful that ABATE has a presence at this event. As of June 1st, the State House is a secure facility meaning there are now two entrances with security officials and scanners. No weapons are allowed inside the building.

Representative Caroline Mays has stated that she is onboard with us to change the legislation concerning the $10 motorcycle registration fee to benefit the Spinal Cord and Brain Injury Trust Fund.

Rod Taylor and Bob Thomas flew Jay, Chuc, and Gary Williams out to DC to meet with all of the Indiana legislators. Jay stated that the day trip was a success. Representative Baron Hill has written to the chairman of the NTSB requesting that they conduct further studies concerning motorcycle crashes and that they reevaluate and reconsider current recommendations. In addition, Hill has signed on to close the loop hole in the HIPPA legislation.

Governor Daniels was the keynote speaker at the Riley Hospital Luncheon and was also present at the ICJI Luncheon this week. At both events, photos were shown of the Governor on his motorcycle. During his keynote address the Governor spoke about the Miracle Ride for Riley Hospital. Each of these instances was invaluable to the motorcycle community.

Jay shared the recent sentencing of the man that ran into a group of riders resulting in the death of three motorcyclists. Looking at three different reports, there are three different interpretations of how long he will actually serve.

ITEM 6: The shingle manufacturer has visited Freedom Hall and sent a letter stating that the shingles were improperly installed. Our legal counsel is drafting a letter to the installer concerning the manufacturer’s response and our concerns.

We continue to watch the attendance at Freedom Hall to evaluate whether or not the smoking ban is affecting our numbers. Attendance is down but it is not clear if that is because of the smoking ban or the economy.

ITEM 7: The old ABATE truck that had been moved to LCRP is back on the road. It is currently being used to haul bikes for the Motorcycle Safety Division. The yellow box truck is at LCRP and can be used during the Boogie.

LCRP is to be winterized this next week.

The number of riders at the park is up right now.

The GPS mapping of the trails has yet to be completed. Weather permitting, it is anticipated that the individuals working on this will be able to get out there and work on it.

Indiana XC racing has contacted the office about booking a couple of dates in 2008.

*** Action Item*** get the website for XC racing to Frosty.

Chuc stated that Region 04 has run into some conflicts on getting the railroad ties delivered to LCRP. David Polanco asked about the consultation with a hydrologist concerning the possibility of washing out the area where the stair case is expected to be constructed.

Kenny Casey addressed the board on behalf of Mike Seiler concerning installing a fence near the Region 05 area. Jay and Joe Adams will be going to the property soon and will look at the area.

David Polanco asked about Region 06 using LCRP for an event. Jay stated that this has been done on a case by case basis as we do not want to close the property off to riders. Insurance was discussed.

***Action Item*** Look into property insurance and how we can hold events related to insurance.

Kenny Casey shared the State Charity Committee meeting discussions with the board. The committee contends that anyone raising money for the event whether as a shirt sponsor or on the pledge sheet can turn that money in for a chance at the give away item. However, shirt sponsorships cannot be turned in for the entry fee. Additionally, members of the committee strongly suggest that Regions and or Counties cannot put their name in the pot for a chance on the give away. Chuc and Al made a motion to make this policy. Both later rescinded the motion. The committee members discussed the flyer mailing and believe that each Region should be able to decide whether or not the mailing is beneficial or if they would rather not send out flyers and cut down on expenses. Kenny will submit formal recommendations made by the State Charity Committee concerning these topics prior to the next Board of Directors meeting. Discussion followed.

Boogie review committee will be meeting on Sunday, November 18th at 10:00 am.

Teresa will work on policy. What was distributed at this meeting is what was pulled from the bylaws. LINC position and a few others need to be added to the policy manual. Discussion followed.

The format for Fall Seminar will be different.

Al Putman once again brought up recognizing the 30 year members with a free lifetime membership or a jacket. Discussion followed.

(Motion 2)

ITEM 8: Cable strand barriers are going up in interstate medians over the next nine months. Jay passed around a map of where these barriers will be.

The IMA Legislative Reception will be the same day as ABATE Day at the State House. Please let Tina know if you are interested in going in Indiana.

ABATE is now a member of the Bedford Area Chamber of Commerce.

Al Putman told the board that a long time member of ABATE, Mark Smiley, was recently elected as the Mayor of Rochester.

Region 03 is awarding the region with the most attending members other than Region 03 a hog at the Frozen Buns Run.

David Polanco recognized the improvement in the report card for Region and County reports. He was concerned with the insurance report showing that many events did not request and or pay for insurance for their events. Discussion followed.

Introductions were conducted.

Eugene addressed the board concerning election procedures. He was concerned about members coming to vote although they do not attend regular meetings or functions. Discussion followed.

David Polanco asked when to submit the awards list. Lists need to be submitted by January.

ITEM 9: Each director was given a list of all sanction dates. Dates were reviewed for the year. Some discussion took place about conflicting events. A few changes and additions were made.

The state office received an email from Rider Course student thanking the hosting site and the MSF for “saving his life”. ABATE was only mentioned in the address. ABATE needs to start taking credit for the good deeds that the organization does.

A DVD is to be produced to be shown at the safety sites to share information about the organization.

ICJI will use 2010 funds to address the under or unlicensed riders in the state.

Boogie entertainment was discussed.

Meeting adjourned at 12:30 pm.

Respectfully submitted,

Kim Tyger

MOTIONS

MOTION 1: A motion was made by Eugene Abbott and seconded by Dave Hawkins to accept the July and August financials. Vote was unanimous. Motion carried.

MOTION 2: A motion was made by Kenny Casey and seconded by Al Putman that all 30 year members receive a free lifetime membership. Regions 00, 01, 05, 06, 09, 10 and 11 voted yes. Regions 02, 03, 04, 07, 08, 12, and 13 voted no. Vote was tied. In the event of a tie, the executive director casts the deciding vote. Jay voted no. Motion did not carry. The subject will be brought before the Board of Directors at the February 2008 meeting after more research is done.

MOTION 3: A motion was made by Jerry Brown and seconded by Eugene Abbott to adjourn the meeting. Vote was unanimous. Motion carried.

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